Advancement Report

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Advancement topics include Rules and Regulations and policies regarding Cub Scouts,
Boy Scouts, Varsity Scouts, Venturing, Special Needs, Scout Spirit, and What is "Active?"
Program resources are offered for Cub Scout, Boy Scout, Varsity Scouts, and Venturing.


The official source for the information shown in this article or section is:
Guide To Advancement, 2011 Edition (BSA Supply No. 33088)


An interactive Advancement Report Form 34403 is available as is a PDF version: Advancement Report. Adobe Acrobat PDF


Troop Record Keeping

"Each troop is responsible for keeping its own records and reporting advancement to the local council service center. This is done on an Advancement Report form. One copy is kept by the troop and two are sent to the council with an order for badges and awards. It is best that this form be submitted at least monthly so that troop records remain current and Scouts are able to receive their awards quickly after earning them. Awards cannot be purchased or awarded until the Advancement Report has been filed with the council office. A troop/team record book, maintained by the troop scribe, is available.

At the discretion of the local council, computer-generated advancement reports may be used. If used, two copies of the computer-generated report must be submitted to the council service center. You can also use the advancement program on unit software authorized by your council for entering and submitting this report.

Advancement Policies #33088, Record Keeping, p. 26

Court of Honor

See: Courts of Honor

{{quote-source|Badges of rank, merit badges, and Eagle Palms are restricted items. These items may not be sold or distributed unless the Advancement Report, No. 34403B, has been properly filled out and has been submitted to the local council office. To do otherwise will jeopardize individual youth members' record of achievement.Advancement Policies #33088, Courts of Honor, p. 34 |}

Record Keeping

Shortcut:
Record Keeping
Record keeping and the distribution of awards are the responsibilities of the council service center.

The council advancement committee periodically reviews the procedures used by units in applying for badges and other awards and in keeping records of advancement. These procedures must be as simple as possible. The goal should be to eliminate obstacles so that a youth member may receive the badge he has earned without delay.

Each unit is responsible for keeping its own records and for making reports of advancements to the council. This is done on the unit Advancement Report form. One copy is kept by the unit and two copies are sent to the council service center with an order for the necessary badges and awards. At the council service center, one copy of the advancement report is placed in the unit file, and the other is given to the district executive for the district records.

It is best that this form be submitted promptly so that unit records remain current and youth are able to receive their awards quickly after earning them. Awards cannot be purchased or awarded until the Advancement Report has been filed with the council office. At the discretion of the local council, computer-generated Advancement Reports may be used. If used, two copies of the computer-generated report must be submitted to the council office.

Many councils have adopted a procedure of filing unit advancement reports in a current separate folder or by using computer spreadsheets. Each year, reports for the year are transferred to a unit history folder. Whatever system is used for record keeping, the awarding of badges to youth members should never be delayed.

A monthly District Advancement Report Summary will be compiled by the council. This information, provided to the district each month, gives a clear picture of advancement progress in each unit. District reports are summarized annually and included on the Application for Renewal of the Local Council Charter, which every council submits each year to the national office.

The advancement statistics reported on the Application for Renewal of the Local Council Charter are important. These statistics help the national advancement committee in monitoring the interests and activities of the youth members.

Advancement Policies #33088, p. 34

See also

Advancement Policies
Advancement (Report) Boy Scouts (Resources) Service Projects
Rules and Regulations First Class-First Year Eagle Scout Project
 What is Scout Spirit?  Scoutmaster Conferences Lifesaving Awards
When is a Scout Active? Time Extensions Summer Camp
When is a Scout in Uniform? Boards of Review - Appeals Merit Badges, Events & FAQ
Scouts with Special Needs Advancement Campout  Cub Scouts  (Resources)
Religious Principle Courts of Honor Varsity (Resources)
Books & References  12 Steps From Life to Eagle  Venturing & Sea Scouts  
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