Troop Committee

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The Troop Committee supports the troop and the Patrol Leaders' Council, but the troop is led by the youth.

This is the adult Scout Troop Committee, a troop's governing board within a chartered organization.
For the Venturing unit committee, see Crew Committee.
For the Sea Scouting unit committee, see Ship Committee
For the Cub Scouting unit committee, see Pack Committee.


Troop Committee Member

Contents

Description

The Scouts BSA Troop Committee's primary responsibility is supporting troop leaders in delivering quality program and handling troop administration. The troop committee is responsible for conducting the business of the troop, setting policy, and helping the Scoutmaster and Scouts with the outdoor program and other planned activities. The committee also has the responsibility to provide adults for boards of review. This is an important responsibility and is one area where help is always needed and appreciated. The committee consists of parent volunteers or other adults who fulfill various roles on the committee.

Minimum positions for a chartered troop

A chartered Scouts BSA troop requires a Chartered Organization Representative, a Committee Chair, at least two committee members, and a Scoutmaster.

Positions

Troop Committee Position (position codes are noted in parentheses, followed by minimum age)

Chartered Organization Representative (CR) (21)
The Chartered Organization Representative is the direct contact between the unit and the Chartered Organization. This individual is also the organization's contact with the district committee and the Local Council. The chartered organization representative may become a member of the district committee and is a voting member of the council. The Chartered Organization Representative appoints the unit committee chair.
Troop Committee Chair (CC) (21)
The troop committee chair is appointed by the chartered organization and registered as an adult leader of the BSA. The unit committee chairman appoints and supervises the unit committee and unit leaders.
Troop Secretary (MC) (21)
The unit secretary is appointed by the committee chair to keep minutes and records, send notices, and handle publicity.
Troop Treasurer (MC) (21)
The unit treasurer is appointed by the committee chair to handle unit funds, pay bills, maintain accounts, coordinate the annual Friends of Scouting (FOS) campaign, and supervise fundraising.
Troop Advancement Chair (MC) (21)
The unit advancement chair is appointed by the committee chair to ensure that the unit has at least monthly boards of review, quarterly courts of honor, and that the unit has goals of helping each Scout advance a rank each year and for new Scouts to reach First Class rank during their first year. The advancement coordinator is also responsible for record keeping and submitting advancement reports.
Troop Equipment Coordinator (MC) (21)
The unit equipment coordinator is appointed by the committee chair to work with the youth Quartermaster and is responsible inventory, storage, and maintenance of unit equipment.
Troop Outdoor/Activities Chair (MC) (21)
The unit outdoor/activities chair is appointed by the committee chair to secure tour permits and permission to use camping site, serve as transportation coordinator, ensure a monthly outdoor program.
Troop Membership Chair (MC) (21)
The unit membership chair is appointed by the committee chair to help ensure a smooth transition of new Scouts into the unit and orientation for new parents.
Troop Training Chair (MC) (21)
The unit training chair is appointed by the committee chair to ensure training opportunities are available, maintain training records and materials, and is responsible for BSA Youth Protection training.
Troop Public Relations Chair (MC) (21)
The unit public relations chair is appointed by the committee chair to inform parents of their responsibilities in Scouting and with the chartered organization. Provides news and announcements about the unit to newspapers, bulletins of sponsors, web sites, etc. Promotes and stimulates service projects, Scouting Anniversary Week, Scout Sunday or Scout Sabbath, and family participation in unit events. Promotes new membership and lets people in the neighborhood know that Scouting is available.
Troop Friends of Scouting (FOS) Chair (MC) (21)
The unit Friends of Scouting chair is appointed by the committee chair to work closely with the unit committee on public relations for FOS; conducts annual FOS campaign to enroll family members and adult leaders in FOS; gives recognition to contributors and enrollees.
Troop Scouting for Food Chair (MC) (21)
The unit Scouting for Food chair is appointed by the committee chair to coordinate an annual food drive for the unit and reports the result to the district.
Troop Fundraising Chair (MC) (21)
The unit fundraising chair, also called the "Popcorn Kernel" in some councils, is appointed by the committee chair to supervise Fundraising and ensure that every youth member has the opportunity to participate in Popcorn sales or other council Fundraising events.
New Member Coordinator (NMC) (NM) (21)
The new member coordinator is appointed by and reports to the troop committee chair. The role is to welcome youth and their families to the unit and engage with them so that they stay in the unit.
Parent Coordinator (PC) (21)
The parent coordinator assigns and coordinates the participation by parents with at least one specific task, assignment, or project annually for the troop. The parent coordinator can also register in the same troop in other registered adult position.

Direct youth contact leaders

Troop Chaplain (MC) (21)
The unit chaplain is appointed by the committee chair to provide spiritual tone, guide the chaplain aide, give spiritual counseling, and promote the regular religious participation of each member.
Scoutmaster (SM) (21)
The Scoutmaster is the adult responsible for working directly with the Scouts to help them create the program for the troop. The Scoutmaster trains youth leaders to run the troop by providing direction, coaching, and support.
Assistant Scoutmaster(s) (AS) (18)
An assistant Scoutmaster is one of the adult leaders age 18 or over who assist the Scoutmaster in delivering the troop program.

The Scoutmaster and assistant Scoutmasters are NOT formal members of the committee. The Scoutmaster and assistant Scoutmasters are advisers to the committee. They may attend committee meetings to communicate scout plans and to coordinate the needs of the Scouts. This factor is important to remember during Boards of Review because the Boards of Review also serve as quality checks of the Scouting program as delivered by the Scoutmaster and the Assistant Scoutmasters.

Responsibilities

  • Ensures that quality adult leadership is recruited and trained. In case the Scoutmaster is absent, a qualified Assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a replacement is recruited.
  • Ensures that all youth leadership is approved, registered, and trained and current in Youth Protection Training.
  • Ensures that all Youth Protection policies and guidelines are followed.
  • Provides adequate meeting facilities.
  • Advises the Scoutmaster on policies relating to Scouts BSA and the chartered organization.
  • Supports leaders in carrying out the program.
  • Is responsible for finances, adequate funds, and disbursements in line with the approved budget plan.
  • Obtains, maintains, and properly cares for troop property.
  • Ensures the troop has an outdoor program (minimum 10 days and nights per year).
  • Serves on boards of review and courts of honor.
  • Supports the Scoutmaster in working with individual youth and problems that may affect the overall troop program.
  • Provides for the special needs and assistance some youth may require.
  • Helps with the Friends of Scouting campaign.
  • Assists the Scoutmaster with handling youth behavioral problems.

See also

External links


Qualifications

Adult leaders must possess the moral, educational, and emotional qualities that the Boy Scouts of America deems necessary for positive leadership to youth. They must also:


The adult leader application process will not be complete until Youth Protection training has been completed and a criminal background check has been obtained.

References

Online or classroom Leader Training

Youth Protection training (YPT) is required for all BSA registered volunteers and must be retaken every two years. Some councils and units may require more frequent (e.g., annual) retaking of YPT). Check with your local council and unit to find out what their policies are.

In addition to YPT, registered adults should complete the following courses online at https://my.scouting.org:

  • Before the First Meeting
  • First 30 Days
  • Position Trained

Other training opportunities: RoundtableUniversity of ScoutingThe Trainer's EDGEpow wow

Outdoor Leader Training

In addition to fulfilling other requirements, some unit leaders need outdoor-specific training.

Other outdoor-related links


Official Scouts BSA Forms & Resources
Applications & Reports: Youth Application Adult Leader Application Advancement Report Uniform Inspections
Training Materials: Youth Protection Training Safe Swim Defense Safety Afloat New Leader
Online Training: Youth Protection Training Safe Swim Defense Safety Afloat New Leader
Other Guides: Scouts BSA Requirements Insignia Guide Advancement Guide Leave No Trace
Permit Applications: Informed Consent Activity Consent (Permission Slip) Unit Money-Earning Project
Medical Exam Forms: Annual Health and Medical Record other forms…
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