Advancement Report

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(Record Keeping: update)
(major update from "Advancement Policies" to 2017 Guide to Advancement.)
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[[Image:Advancement report 34403.png|thumb|<center>[https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report (No. 34403)]</center>]]
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{{AdvancementPolicies}}
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<noinclude>{{Advancement Header}}</noinclude>
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__NOTOC__
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== Reporting Advancement ==
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{{Checklist|An interactive [[Media:Advancement Report 34403B.doc|Advancement Report Form 34403]] is available as is a PDF version: [http://www.scouting.org/filestore/pdf/34403.pdf Advancement Report]. {{PDF}}}}
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{{Quote-GTA|All [[Cub Scout]], [[Boy Scout]], Varsity Scout<ref name="varsity" group="note"><small>Effective December 31, 2017, BSA ended the [[Varsity Scouting]] program</small></ref>, and [[Sea Scout]] ranks, and all [[Venturing]] advancement awards must be reported to [[local councils]].<ref name="adventures" group="note"><small>An advancement report is not required to purchase adventure loops or pins. However, to ensure that each Cub Scout’s record is complete and accurate, all adventures—required and elective—should be posted in the BSA system using the internet portal for reporting advancement.</small></ref> <ref name="restritcteditems" group="note"><small>All badges of rank, [[merit badges]], [[Eagle Palms]], and Venturing awards are restricted items. Unit leadership may not purchase these insignia for presentation without having filed an advancement report with the local council.</small></ref> The best and most accurate method is through the BSA’s internet portal for reporting advancement .... At the council’s discretion, the paper form, [https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report, No. 34403], may also be submitted.
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Council advancement committees may elect to accept a completed [https://filestore.scouting.org/filestore/pdf/512-728_WB_fillable.pdf Eagle Scout Rank Application] that is signed by the [[board of review]] chair and the [[Scout executive]], in lieu of an advancement report form.
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==Troop Record Keeping==
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{{quote-source|"Each [[troop]] is responsible for keeping its own records and reporting advancement to the local [[council]] service center. This is done on an [[Advancement Report]] form. One copy is kept by the troop and two are sent to the council with an order for badges and awards. It is best that this form be submitted at least monthly so that troop records remain current and Scouts are able to receive their awards quickly after earning them. Awards cannot be purchased or awarded until the Advancement Report has been filed with the council office. A troop/team record book, maintained by the [[troop scribe]], is available.
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At the discretion of the [[local council]], computer-generated advancement reports may be used. If used, two copies of the computer-generated report must be submitted to the council service center. You can also use the advancement program on unit software authorized by your council for entering and submitting this report.|[[Advancement Policies]] #33088, Record Keeping, p. 26}}<noinclude>
 
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==Court of Honor==
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[[Units]] should report advancement monthly. This assures member records are complete. Missing reports are a serious issue, for example, when it comes to documenting advancement for boards of review, the [[Eagle Scout rank]], the [[Summit Award]], the [[Quartermaster rank]], and membership transfers or reinstatements. To reflect an accurate count in the [[Journey to Excellence]] performance recognition program, it is also important that all advancement for a calendar year be recorded during that year.|17-18}}
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:''See: [[Courts of Honor]]''
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{{quote-source|'''Badges of rank, merit badges, and Eagle Palms are restricted items. These items may not be sold or distributed unless the [[Advancement Report]], No. 34403B, has been properly filled out and has been submitted to the local council office. To do otherwise will jeopardize individual youth members' record of achievement.'''[[Courts of Honor|Advancement Policies #33088, Courts of Honor]], p. 34
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|}
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==Record Keeping==
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== Electronic Advancement Reporting ==
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{{shortcut|[[Record Keeping]]}}
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[[Image:Ia.png|thumb|<center>[https://scoutnet.scouting.org/iadv/UI/home/default.aspx <u>Internet Advancement</u>]</center>]][[Image:Scoutbook.png|thumb|<center>[https://www.scoutbook.com <u>Scoutbook</u>]</center>]]
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{{Quote-source|Record keeping and the distribution of awards are the responsibilities of the council service center.
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{{Quote-GTA|<big><b>Reporting advancement is a requirement of the Boy Scouts of America, and entering it directly into the BSA system through an internet portal is the most straightforward way to get it done.</b></big>|41}}
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<br>
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The council advancement committee periodically reviews the procedures used by units in applying for badges and other awards and in keeping records of advancement. These procedures must be as simple as possible. The goal should be to eliminate obstacles so that a youth member may receive the badge he has earned without delay.
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[https://scoutnet.scouting.org/iadv/UI/home/default.aspx <u>Internet Advancement</u>] has been the BSA information system available for electronic reporting Cub Scout, Boy Scout, and Sea Scout ranks; Venturing advancement awards; merit badges; and many other awards available across the BSA programs. In 2015, the BSA acquired [https://www.scoutbook.com <u>Scoutbook</u>]<ref name="scoutingwire1"><small>Circelli, Gina (9 April 2015) [https://scoutingwire.org/scouting-goes-mobile-with-scoutbook/ "Scouting Goes Mobile with Scoutbook"]. [https://scoutingwire.org ''Scouting Wire'']. Retrieved 16 April 2018.</small></ref>, a web application designed to aid in advancement recording, reporting, and recognition. Units that use <u>Scoutbook</u> have their approved advancement records automatically synchronized with ScoutNET<ref name="bryanonscouting1"><small>Wendell, Bryan (7 December 2017). [https://blog.scoutingmagazine.org/2017/12/07/scoutbook-update-enables-automatic-syncing-with-bsa-national-advancement-database/ "Scoutbook now automatically syncs with BSA national advancement database"]. <i>[https://blog.scoutingmagazine.org/ Bryan on Scouting]</i>. Retrieved 16 April 2018.</small></ref>, which means they do not need to use <u>Internet Advancement</u>. Units that do not use <u>Scoutbook</u> for tracking and reporting advancement continue to use <u>Internet Advancement</u>. However, <u>Internet Advancement</u> is to be retired and replaced by a new online tool called <u>Scoutbook Lite</u>.<ref name="scoutingwire2"><small>Randles, Rochelle (20 December 20 2017). [https://scoutingwire.org/scoutbook-lite-replace-internet-advancement-2018/ "Scoutbook Lite to Replace Internet Advancement in 2018"]. <i>[https://scoutingwire.org/ Scouting Wire]</i>. Retrieved 16 April 2018.</small></ref><ref name="bryanonscouting2"><small>Wendell, Bryan (21 December 2017). [https://blog.scoutingmagazine.org/2017/12/21/scoutbook-lite-to-replace-bsas-internet-advancement-platform-in-early-2018/ "BSA’s Scoutbook Lite, which will replace Internet Advancement, debuts in early 2018"]. <i>[https://blog.scoutingmagazine.org/ Bryan on Scouting]</i>. Retrieved 16 April 2018.</small></ref>
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Each unit is responsible for keeping its own records and for making reports of advancements to the council. This is done on the unit [[Advancement Report]] form. One copy is kept by the unit and two copies are sent to the council service center with an order for the necessary badges and awards. At the council service center, one copy of the advancement report is placed in the unit file, and the other is given to the district executive for the district records.
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== Unit Advancement Responsibilities ==
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{{quote-GTA|Unit advancement coordinators and those who assist them have the basic responsibility to support the unit’s advancement program, to maximize rank achievement, and otherwise facilitate a smooth implementation of the process.|14}}
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It is best that this form be submitted promptly so that unit records remain current and youth are able to receive their awards quickly after earning them. Awards cannot be purchased or awarded until the Advancement Report has been filed with the [[council]] office. At the discretion of the local council, computer-generated Advancement Reports may be used. If used, two copies of the computer-generated report must be submitted to the council office.
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[[Unit Advancement Chair|Unit advancement coordinators]] have the following advancement reporting responsibilities:
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*Maintain advancement records and submit reports to the [[unit committee]]. It is appropriate in Boy Scouting, Varsity Scouting<ref name="varsity" group="note" />, Venturing, and Sea Scouts to involve youth leaders in this process.
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*Use the BSA’s internet portal to report advancement to the local council.
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*Obtain necessary badges and certificates, etc., and arrange for timely presentation of ranks, adventure belt loops and pins, merit badges, awards, and other recognitions. It is best to obtain and present these as soon as possible after they are earned. They can then be re-presented in more formal settings.
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Many councils have adopted a procedure of filing unit advancement reports in a current separate folder or by using computer spreadsheets. Each year, reports for the year are transferred to a unit history folder. Whatever system is used for record keeping, the awarding of badges to youth members should never be delayed.
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=== Mechanics of Advancement in Cub Scouting ===
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A monthly District Advancement Report Summary will be compiled by the council. This information, provided to the district each month, gives a clear picture of advancement progress in each unit. District reports are summarized annually and included on the Application for Renewal of the Local Council Charter, which every council submits each year to the national office.
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==== The Role of the Pack Committee ====
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{{quote-GTA|The responsibility for Cub Scout advancement ''administration'' ... belongs to a [[pack committee]] .... The pack committee collects den advancement reports, compiles and maintains them in pack records, reports advancement to the council ..., purchases awards and ensures their prompt presentation, and helps plan and facilitate various ceremonies.|18}}
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The advancement statistics reported on the Application for Renewal of the Local Council Charter are important. These statistics help the national advancement committee in monitoring the interests and activities of the youth members.|[[Advancement Policies]] #33088, p. 34}}
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== Notes ==
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<references group="note" />
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== References ==
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<references />
==See also==
==See also==
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* [http://www.scouting.org/filestore/pdf/34403.pdf Advancement Report] {{PDF}}
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* [[Guide to Advancement]]
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* [[Media:Advancement Report 34403B.doc|Advancement Report Form 34403]] {{DOC}}- and interactive version
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* [[Awards]]
* [[Awards]]
* [[Merit Badges]]
* [[Merit Badges]]
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* [[Guide to Awards and Insignia]]
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== External Links ==
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* [https://scoutnet.scouting.org/iadv/UI/home/default.aspx Internet Advancement portal] &mdash; Scouting.org
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* [https://www.scoutbook.com Scoutbook web application] &mdash; Scoutbook.com
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* [https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report (No. 34403) (2012 Printing)] &mdash; Scouting.org
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* [https://www.scouting.org/resources/guide-to-advancement/ Guide to Advancement (2017)] &mdash; Scouting.org
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'''<u>Obsolete documents:</u>'''
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* [https://filestore.scouting.org/filestore/cubscoutmeetingguide/pdf/34403.pdf Advancement Report, No. 34403B (2009 Printing)] &mdash; Scouting.org
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* [[Media:Advancement Report 34403B.doc|Advancement Report Form 34403]] {{DOC}} (2007) - a Microsoft Word interactive version
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[[Category:Advancement]]</noinclude>
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[[Category:Advancement]]

Revision as of 01:06, April 16, 2018

Advancement topics include Rules and Regulations and policies regarding Cub Scouts,
Boy Scouts, Venturers, Special Needs, Scout Spirit, and What is "Active?"
Program resources are offered for Cub Scouting, Boy Scouting, Venturing, and Sea Scouting.

Contents

Reporting Advancement

All Cub Scout, Boy Scout, Varsity Scout[note 1], and Sea Scout ranks, and all Venturing advancement awards must be reported to local councils.[note 2] [note 3] The best and most accurate method is through the BSA’s internet portal for reporting advancement .... At the council’s discretion, the paper form, Advancement Report, No. 34403, may also be submitted.


Council advancement committees may elect to accept a completed Eagle Scout Rank Application that is signed by the board of review chair and the Scout executive, in lieu of an advancement report form.


Units should report advancement monthly. This assures member records are complete. Missing reports are a serious issue, for example, when it comes to documenting advancement for boards of review, the Eagle Scout rank, the Summit Award, the Quartermaster rank, and membership transfers or reinstatements. To reflect an accurate count in the Journey to Excellence performance recognition program, it is also important that all advancement for a calendar year be recorded during that year.
Guide To Advancement § 17-18.

Electronic Advancement Reporting

Reporting advancement is a requirement of the Boy Scouts of America, and entering it directly into the BSA system through an internet portal is the most straightforward way to get it done.
Guide To Advancement § 41.


Internet Advancement has been the BSA information system available for electronic reporting Cub Scout, Boy Scout, and Sea Scout ranks; Venturing advancement awards; merit badges; and many other awards available across the BSA programs. In 2015, the BSA acquired Scoutbook[1], a web application designed to aid in advancement recording, reporting, and recognition. Units that use Scoutbook have their approved advancement records automatically synchronized with ScoutNET[2], which means they do not need to use Internet Advancement. Units that do not use Scoutbook for tracking and reporting advancement continue to use Internet Advancement. However, Internet Advancement is to be retired and replaced by a new online tool called Scoutbook Lite.[3][4]

Unit Advancement Responsibilities

Unit advancement coordinators and those who assist them have the basic responsibility to support the unit’s advancement program, to maximize rank achievement, and otherwise facilitate a smooth implementation of the process.
Guide To Advancement § 14.

Unit advancement coordinators have the following advancement reporting responsibilities:

  • Maintain advancement records and submit reports to the unit committee. It is appropriate in Boy Scouting, Varsity Scouting[note 1], Venturing, and Sea Scouts to involve youth leaders in this process.
  • Use the BSA’s internet portal to report advancement to the local council.
  • Obtain necessary badges and certificates, etc., and arrange for timely presentation of ranks, adventure belt loops and pins, merit badges, awards, and other recognitions. It is best to obtain and present these as soon as possible after they are earned. They can then be re-presented in more formal settings.

Mechanics of Advancement in Cub Scouting

The Role of the Pack Committee

The responsibility for Cub Scout advancement administration ... belongs to a pack committee .... The pack committee collects den advancement reports, compiles and maintains them in pack records, reports advancement to the council ..., purchases awards and ensures their prompt presentation, and helps plan and facilitate various ceremonies.
Guide To Advancement § 18.

Notes

  1. 1.0 1.1 Effective December 31, 2017, BSA ended the Varsity Scouting program
  2. An advancement report is not required to purchase adventure loops or pins. However, to ensure that each Cub Scout’s record is complete and accurate, all adventures—required and elective—should be posted in the BSA system using the internet portal for reporting advancement.
  3. All badges of rank, merit badges, Eagle Palms, and Venturing awards are restricted items. Unit leadership may not purchase these insignia for presentation without having filed an advancement report with the local council.

References

  1. Circelli, Gina (9 April 2015) "Scouting Goes Mobile with Scoutbook". Scouting Wire. Retrieved 16 April 2018.
  2. Wendell, Bryan (7 December 2017). "Scoutbook now automatically syncs with BSA national advancement database". Bryan on Scouting. Retrieved 16 April 2018.
  3. Randles, Rochelle (20 December 20 2017). "Scoutbook Lite to Replace Internet Advancement in 2018". Scouting Wire. Retrieved 16 April 2018.
  4. Wendell, Bryan (21 December 2017). "BSA’s Scoutbook Lite, which will replace Internet Advancement, debuts in early 2018". Bryan on Scouting. Retrieved 16 April 2018.

See also

External Links

Obsolete documents:

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