Merit Badge policies

• "Any Boy Scout may earn any merit badge at any time. You don't need to have had rank advancement to be eligible."
• "Scoutmaster will give you the name of a person from a list of counselors."
• "You must have another person with you at each meeting with the merit badge counselor."
• "You are expected to meet the requirements as they are stated—no more and no less. You are expected to do exactly what is stated in the requirements."
• Note that some Merit Badges Require Prior Approval‎ for certain requirements. The rest do not: " Any Boy Scout may earn any merit badge at any time...You are expected to meet the requirements as they are stated—no more and no less." - Boy Scout Requirements p. 22 - 23.
• The use of Merit Badge Worksheets cannot be added as a requirement by a counselor.
• See the Merit Badge FAQ for answers to many common questions.

The council advancement committee reviews the district merit badge list and has it published at least once a year by the council service center. The list should include the current counselors' names, addresses, and telephone numbers. It should be mailed to every unit leader and commissioner, as well as printed in the council bulletin. (See section titled "Merit Badges" p. 26.)

All counselors must have an understanding of their role in Scout advancement. The district advancement committee is responsible for making the appropriate counseling material available to the counselors and for providing the essential training to the counselors recruited by the units and by the district.

Step 1: Begin by using the Work Sheet for Building a Merit Badge Counselor List, noting the badges required for the Eagle Scout Award since they obviously are "musts".

Step 2: List the merit badges most popular in the district or council, referring to the copies of the past few council charter renewals. List the subjects that will require few counselors in the district or council; perhaps counselors for these merit badges can be shared with a neighboring district, or a counselor can be requested at the council level to service all districts. Troops and teams should provide as many counselors as they can. Do not add troop or team merit badge counselors' names to the district list unless the individuals agree to be included on the list.

Step 3: Merit Badges are grouped into logical fields of activity. The district advancement committee should appoint a head counselor for each group. The head counselor recruits individual counselors, using knowledge of his or her field and suggestions or qualified candidates obtained from the district advancement committee.

As the district advancement or council advancement committee works down the list in choosing head counselors, record the names of prospective counselors for specific subjects.

A Guide for Recommending Merit Badge Counselors is used to obtain names of prospective counselors at parents' meetings and from schools and universities, service clubs, religious institutions, government agencies, industries, armed services, and the chartered organizations.

Special attention must be paid to areas within a district or council where qualified counselors are scarce.

Register merit badge counselors by using the basic adult leader registration form. All merit badge counselors must be approved by the council advancement committee. Merit badge counselors are not required to pay a fee if they are only registered as merit badge counselors.

There is no restriction or limit on the number of merit badges an individual may be approved to counsel for, but they must be approved by the committee for each specific merit badge.

There is no limit on the number of merit badges a Scout may earn from one counselor.

An approved counselor may counsel any Scout, including his or her own son, ward, or relative.

The district or council advancement committee should train counselors, either as a group or individually.

A head counselor is an excellent position to coach the persons he recruits by having a conference with them. This is perhaps the most effective training a counselor can receive.

If a formal course can be arranged through letters and phone calls from head counselors, the dividends are great. The counselors in each subject group will have much in common despite their different backgrounds, and they will enjoy meeting each other and discussing mutual interests and problems. They also will enjoy meeting professional and volunteer Scouters with whom they will be associated.

Merit Badge Counseling is a valuable booklet for all counselors and should be made available to them by the district or council advancement committee.

A unit of training, Merit Badge Counselor Orientation, is available for training merit badge counselors. It can be used for a one-on-one session with a new counselor or adapted to a group session. If desired, the orientation also can be conducted as part of other Boy Scout training.

The district or council advancement committee (or one member selected to oversee counselors) will follow through to be sure that the merit badge counselors are working effectively and that boys seeking merit badges are finding the help they need. The committee will give on-the-job coaching if a counselor is not doing well, and will be alert for signs of difficulty that might be mentioned by unit commissioners, Scoutmasters, Varsity Scout Coaches, or unit committee members. District advancement committee members should attend district roundtables and huddles to update the list of merit badge counselors and to receive feedback.

The district or council list of counselors should be reproduced for distribution to troops and teams. When changes are made, these should be sent promptly to the units (or listed in the council bulletin) so that all units have readily available the names, addresses, and phone numbers of counselors. Lists are updated at least once a year, usually when councils and districts reregister.

With good word-processing equipment or computer capabilities, these merit badge counselor lists can be easily maintained and updated so that units can use current information.

Merit badge counselors (Code 42) are registered with the local council. As with all council members, their registration must be renewed annually.

As part of the local council charter renewal process, the council advancement committee sends a letter to existing merit badge counselors who are to continue for another year. This provides the council an opportunity, at least annually, to assure their merit badge counselor lists are updated. This also is an excellent opportunity to not reregister those persons identified as not following the policies and procedures of the Boy Scouts of America.

All merit badge counselors, even those who serve only one unit, must be approved by the council and district advancement committee, and counselors must register as a merit badge counselor (see "Qualifications of Counselors" above). However, it is essential that a district have the most complete list of merit badge counselors that is possible. Thus, troops and teams should be encouraged to share lists of counselors willing to assist districtwide or councilwide.

The steps to follow in the merit badge program are outlined in the current Boy Scout Requirements. This books lists the requirements a Scout meets to earn each of the more than 100 merit badges that are available. Scouts must be tested individually, and they must meet all the requirements.

No additional requirements may be added.

A merit badge cannot be taken away once it has been earned, provided the counselor is a registered counselor for the merit badge.

The National Executive Board has approved this policy statement on merit badge counseling:

To the fullest extent possible, the merit badge counseling relationship is a counselor-Scout arrangement in which the boy is not only judged on his performance of the requirements, but receives maximum benefit from the knowledge, skill, character, and personal interest of his counselor. Group instruction and orientation are encouraged where special facilities and expert personnel make this most practical, or when Scouts are dependent on only a few counselors for assistance. However, this group experience should be followed by attention to each individual candidate's projects and his ability to fulfill all requirements.

In the end, the Scout must be reviewed individually by the counselor to ensure completion of the badges requirements.

In harmony with this policy, a troop or team may use merit badge counselors in unit meetings. The merit badge counselor can make a presentation covering the highlights of a merit badge subject. Scouts should then be given an opportunity to try some skill related to the badge. This introduction to a merit badge can spark an interest in the subject.

Each counselor must maintain the exact standards as outlined in the merit badge requirements -- nothing deleted, nothing added -- and make himself or herself available at the time most convenient to the Scouts. Partial completion of merit badges should be credited to a Scout on the Application for Merit Badge and given to the Scoutmaster at the end of the week.