Tour Plan

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The '''Tour Plan''' superseded the former local and national [[Tour Permits]].
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{{Prepare|'''Effective March 1, 2011, what are currently known as ''local'' and ''national Tour Permits'' will be superseded by what will be called the ''[[Tour Plan]]''. The online tour permit system will be suspended.'''
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The Tour Plan is available [http://meritbadge.org/wiki/images/7/71/680-014.pdf here (locally)], or at [http://www.scouting.org/filestore/pdf/680-014_fillable.pdf Scouting.org].
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The online Tour Permit system has been suspended.
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Here is the definition of the Tour Plan in the ''Language of Scouting'': '''"Units complete this form when planning for local, national, or international adventure. The plan helps ensure the unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment is available for the adventure."'''
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The new Tour Plan is available [[:Image:680-014.pdf|here]], or at http://www.scouting.org/filestore/pdf/680-014_fillable.pdf (Scouting.Org).
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==Tour Plan FAQ==
==Tour Plan FAQ==
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===Why should I complete a tour plan?===
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:The tour plan is a checklist for best practices to be prepared for safe and fun adventure. Completing the tour plan may not address all possible challenges but can help ensure that appropriate planning has been conducted, that qualified and trained leadership is in place, and that the right equipment is available for the adventure.
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{{See|http://www.scouting.org/scoutsource/HealthandSafety/TourPlanFAQ.aspx}}
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:In addition, the plan helps to organize safe and appropriate transportation to and from an event, and defines driver qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants.
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'''Q. Why should I complete a tour plan?'''<br>
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'''A.''' The tour plan is a checklist for best practices to be prepared for safe and fun adventure. Completing the tour plan may not address all possible challenges but can help ensure that appropriate planning has been conducted, that qualified and trained leadership is in place, and that the right equipment is available for the adventure.
+
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In addition, the plan helps to organize safe and appropriate transportation to and from an event, and defines driver qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants.
+
:Please complete and submit this plan at least 21 days in advance to ensure your council has enough time to review the plan and assist you in updating the plan if it is found defective. When the review is complete, the second half of the plan is returned to you to carry on your travels.
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Please complete and submit this plan at least 21 days in advance to ensure your council has enough time to review the plan and assist you in updating the plan if it is found defective. When the review is complete, the second half of the plan is returned to you to carry on your travels.
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===When do I need to complete a tour plan?===
 +
:Times when a tour plan must be submitted for council review include:
 +
:*Trips of 500 miles or more
 +
:*Trips outside of council borders not to a council-owned property
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:*Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, or regionally sponsored event
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:*When conducting the following activities outside of council or district events:
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::*Aquatics activities (swimming, boating, floating, scuba, etc.)
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::*Climbing and rappelling
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::*Orientation flights (process flying plan)
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::*Shooting sports
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::*Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.)
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::*At a council's request
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:Regardless, the tour plan is an excellent tool that should be included in preparation for all activities, even those not requiring it. It guides a tour leader through itineraries, travel arrangement, two-deep leadership, qualifications of supervision, and transportation.
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'''Q. When do I need to complete a tour plan?'''<br>
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===What is different on the tour plan vs. the tour permit?===
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'''A.''' Times when a tour plan must be submitted for council review include:
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:Several items:
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*Trips of 500 miles or more
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:*Council is the reviewer of all tour plans; no regional review is required.
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*Trips outside of council borders not to a council-owned property
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:*The tour plan consists of a tour planning worksheet that is completed by the unit/contingent. After processing, the council retains the tour planning worksheet and returns the tour plan to the unit.
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*Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, or regionally sponsored event
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:*The plan can be printed on standard 8 ½-by-11-inch paper!
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*When conducting the following activities outside of council or district events:
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:*21- vs. 14-day advance notice requested for units to submit the plan for your review.
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:*Aquatics activities (swimming, boating, floating, scuba, etc.)
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:*A single point of contact (not on the tour) for council use included.
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:*Climbing and rappelling
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:*Defined reasons/times when a tour plan must be submitted for council review.
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:*Orientation flights (process flying plan)
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:*Updated Pledge of Performance.
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:*Shooting sports
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:*Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.)
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:*At a council's request
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Regardless, the tour plan is an excellent tool that should be included in preparation for all activities, even those not requiring it. It guides a tour leader through itineraries, travel arrangement, two-deep leadership, qualifications of supervision, and transportation.
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'''Q. What is different on the tour plan vs. the tour permit?'''<br>
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===My council is telling me my plan is defective; what does that mean?===
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'''A.''' Several items:
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:It would be best to address that with the reviewer directly so that defects can be removed. In many cases, it may just be that part of your plan was incomplete. Common reasons could include lack of two-deep leadership; training not completed, documented or expired; excessive daily travel; and not including vehicles with the capacity to carry the tour.
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*Council is the reviewer of all tour plans; no regional review is required.
+
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*The tour plan consists of a tour planning worksheet that is completed by the unit/contingent. After processing, the council retains the tour planning worksheet and returns the tour plan to the unit.
+
-
*The plan can be printed on standard 8 ½-by-11-inch paper!
+
-
*21- vs. 14-day advance notice requested for units to submit the plan for your review.
+
-
*A single point of contact (not on the tour) for council use included.
+
-
*Defined reasons/times when a tour plan must be submitted for council review.
+
-
*Updated Pledge of Performance.
+
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'''Q. My council is telling me my plan is defective; what does that mean?'''<br>
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===Is planning and preparing for Hazardous Weather Training required for all tours?===
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'''A.''' It would be best to address that with the reviewer directly so that defects can be removed. In many cases, it may just be that part of your plan was incomplete. Common reasons could include lack of two-deep leadership; training not completed, documented or expired; excessive daily travel; and not including vehicles with the capacity to carry the tour.
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:Yes, it has been required for all tours, including local and national, Cub Scout, Boy Scout, and Venturing, since January 1, 2009. It should be repeated every two years and is appropriate for not only adults but Boy Scout aged youth as well. A CD is available for use at your unit, district and council events where internet access is not available. Search www.ScoutStuff.Org for [http://www.scoutstuff.org/BSASupply/SearchPage.aspx?page=LIST&free_text|=610642 Item No. 610642].
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'''Q. Is planning and preparing for Hazardous Weather Training required for all tours?'''<br>
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===What should we use for permission from parents?===
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'''A.''' Yes, it has been required for all tours, including local and national, Cub Scout, Boy Scout, and Venturing, since January 1, 2009. It should be repeated every two years and is appropriate for not only adults but Boy Scout aged youth as well. A CD is available for use at your unit, district and council events where internet access is not available. Search www.ScoutStuff.Org for [http://www.scoutstuff.org/BSASupply/SearchPage.aspx?page=LIST&free_text|=610642 Item No. 610642].
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:The ''[http://www.scouting.org/filestore/pdf/19-673.pdf Activity Consent Form and Approval by Parents or Guardian]'' is an appropriate resource.
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'''Q. What should we use for permission from parents?'''<br>
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===Do I need anything else if we are going on a discovery flight?===
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'''A.''' The ''Activity Consent Form and Approval by Parents or Guardian'' is an appropriate resource.
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:Yes, please complete the ''[http://www.scouting.org/filestore/pdf/19-672WB_fillable.pdf Flying Plan Application]'', No. 19-672WB, along with an ''[http://www.scouting.org/filestore/pdf/19-673.pdf Activity Consent Form and Approval by Parents or Guardian]'', No. 19-673 (for each participant).
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'''Q. Do I need anything else if we are going on a discovery flight?'''<br>
+
===Do I need to complete the accident/sickness insurance information if I don’t know what that is?===
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'''A.''' Yes, please complete the ''[http://www.scouting.org/filestore/pdf/19-672WB_fillable.pdf Flying Plan Application]'', No. 19-672WB, along with an ''[http://www.scouting.org/filestore/pdf/19-673.pdf Activity Consent Form and Approval by Parents or Guardian]'', No. 19-673 (for each participant).
+
:Many councils and some units purchase supplemental insurance for the entire year or an event. The completion of this section is at the council’s discretion.
-
'''Q. Do I need to complete the accident/sickness insurance information if I don’t know what that is?'''<br>
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==See also==
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'''A.''' Many councils and some units purchase supplemental insurance for the entire year or an event. The completion of this section is at the council’s discretion.
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* [http://www.scouting.org/scoutsource/HealthandSafety/TourPlanFAQ.aspx Tour and Activity Plan FAQs] on Scouting.org
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[[Category:BSA Policies|{{PAGENAME}}]]
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[[Category: BSA policies]]

Current revision

Shortcut:
TP

The Tour Plan superseded the former local and national Tour Permits. The Tour Plan is available here (locally), or at Scouting.org. The online Tour Permit system has been suspended.

Contents

Tour Plan FAQ

Why should I complete a tour plan?

The tour plan is a checklist for best practices to be prepared for safe and fun adventure. Completing the tour plan may not address all possible challenges but can help ensure that appropriate planning has been conducted, that qualified and trained leadership is in place, and that the right equipment is available for the adventure.
In addition, the plan helps to organize safe and appropriate transportation to and from an event, and defines driver qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants.
Please complete and submit this plan at least 21 days in advance to ensure your council has enough time to review the plan and assist you in updating the plan if it is found defective. When the review is complete, the second half of the plan is returned to you to carry on your travels.

When do I need to complete a tour plan?

Times when a tour plan must be submitted for council review include:
  • Trips of 500 miles or more
  • Trips outside of council borders not to a council-owned property
  • Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, or regionally sponsored event
  • When conducting the following activities outside of council or district events:
  • Aquatics activities (swimming, boating, floating, scuba, etc.)
  • Climbing and rappelling
  • Orientation flights (process flying plan)
  • Shooting sports
  • Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.)
  • At a council's request
Regardless, the tour plan is an excellent tool that should be included in preparation for all activities, even those not requiring it. It guides a tour leader through itineraries, travel arrangement, two-deep leadership, qualifications of supervision, and transportation.

What is different on the tour plan vs. the tour permit?

Several items:
  • Council is the reviewer of all tour plans; no regional review is required.
  • The tour plan consists of a tour planning worksheet that is completed by the unit/contingent. After processing, the council retains the tour planning worksheet and returns the tour plan to the unit.
  • The plan can be printed on standard 8 ½-by-11-inch paper!
  • 21- vs. 14-day advance notice requested for units to submit the plan for your review.
  • A single point of contact (not on the tour) for council use included.
  • Defined reasons/times when a tour plan must be submitted for council review.
  • Updated Pledge of Performance.

My council is telling me my plan is defective; what does that mean?

It would be best to address that with the reviewer directly so that defects can be removed. In many cases, it may just be that part of your plan was incomplete. Common reasons could include lack of two-deep leadership; training not completed, documented or expired; excessive daily travel; and not including vehicles with the capacity to carry the tour.

Is planning and preparing for Hazardous Weather Training required for all tours?

Yes, it has been required for all tours, including local and national, Cub Scout, Boy Scout, and Venturing, since January 1, 2009. It should be repeated every two years and is appropriate for not only adults but Boy Scout aged youth as well. A CD is available for use at your unit, district and council events where internet access is not available. Search www.ScoutStuff.Org for Item No. 610642.

What should we use for permission from parents?

The Activity Consent Form and Approval by Parents or Guardian is an appropriate resource.

Do I need anything else if we are going on a discovery flight?

Yes, please complete the Flying Plan Application, No. 19-672WB, along with an Activity Consent Form and Approval by Parents or Guardian, No. 19-673 (for each participant).

Do I need to complete the accident/sickness insurance information if I don’t know what that is?

Many councils and some units purchase supplemental insurance for the entire year or an event. The completion of this section is at the council’s discretion.

See also

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