Advancement Report

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(major update from "Advancement Policies" to 2017 Guide to Advancement.)
Current revision (22:00, September 3, 2018) (edit) (undo)
(tweak quotes from GTA and replace page # references with section #s)
 
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[[Image:Advancement report 34403.png|thumb|<center>[https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report (No. 34403)]</center>]]
[[Image:Advancement report 34403.png|thumb|<center>[https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report (No. 34403)]</center>]]
<noinclude>{{Advancement Header}}</noinclude>
<noinclude>{{Advancement Header}}</noinclude>
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== Reporting Advancement ==
== Reporting Advancement ==
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{{Quote-GTA|All [[Cub Scout]], [[Boy Scout]], Varsity Scout<ref name="varsity" group="note"><small>Effective December 31, 2017, BSA ended the [[Varsity Scouting]] program</small></ref>, and [[Sea Scout]] ranks, and all [[Venturing]] advancement awards must be reported to [[local councils]].<ref name="adventures" group="note"><small>An advancement report is not required to purchase adventure loops or pins. However, to ensure that each Cub Scout’s record is complete and accurate, all adventures—required and elective—should be posted in the BSA system using the internet portal for reporting advancement.</small></ref> <ref name="restritcteditems" group="note"><small>All badges of rank, [[merit badges]], [[Eagle Palms]], and Venturing awards are restricted items. Unit leadership may not purchase these insignia for presentation without having filed an advancement report with the local council.</small></ref> The best and most accurate method is through the BSA’s internet portal for reporting advancement .... At the council’s discretion, the paper form, [https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report, No. 34403], may also be submitted.
 
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{{Quote-GTA|All [[Cub Scout]], [[Boy Scout]], <strike>Varsity Scout</strike><ref name="varsity" group="Note"><small>Effective December 31, 2017, BSA ended the [[Varsity Scouting]] program</small></ref>, and [[Sea Scout]] ranks, and all [[Venturing]] advancement awards must be reported to [[local councils]].<ref name="adventures" group="Note"><small>An advancement report is not required to purchase adventure loops or pins. However, to ensure that each Cub Scout’s record is complete and accurate, all adventures—required and elective—should be posted in the BSA system using the internet portal for reporting advancement.</small></ref> The best and most accurate method is through the BSA’s internet portal for reporting advancement (see “Electronic Advancement Reporting,” 6.0.0.0, for more detail on reporting). At the council’s discretion, the paper form, [https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report, No. 34403], may also be submitted.<ref name="restritcteditems" group="Note"><small>All badges of rank, [[merit badges]], [[Eagle Palms]], and Venturing awards are restricted items. Unit leadership may not purchase these insignia for presentation without having filed an advancement report with the local council.</small></ref>
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Council advancement committees may elect to accept a completed [https://filestore.scouting.org/filestore/pdf/512-728_WB_fillable.pdf Eagle Scout Rank Application] that is signed by the [[board of review]] chair and the [[Scout executive]], in lieu of an advancement report form.
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Council advancement committees may elect to accept a completed [https://filestore.scouting.org/filestore/pdf/512-728_WB_Fillable.pdf Eagle Scout Rank Application] that is signed by the [[board of review]] chair and the [[Scout executive]], in lieu of an advancement report form.
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[[Units]] should report advancement monthly. This assures member records are complete. Missing reports are a serious issue, for example, when it comes to documenting advancement for boards of review, the [[Eagle Scout rank]], the [[Summit Award]], the [[Quartermaster rank]], and membership transfers or reinstatements. To reflect an accurate count in the [[Journey to Excellence]] performance recognition program, it is also important that all advancement for a calendar year be recorded during that year.|4.0.0.2 Reporting Advancement}}
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[[Units]] should report advancement monthly. This assures member records are complete. Missing reports are a serious issue, for example, when it comes to documenting advancement for boards of review, the [[Eagle Scout rank]], the [[Summit Award]], the [[Quartermaster rank]], and membership transfers or reinstatements. To reflect an accurate count in the [[Journey to Excellence]] performance recognition program, it is also important that all advancement for a calendar year be recorded during that year.|17-18}}
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== Electronic Advancement Reporting ==
== Electronic Advancement Reporting ==
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[[Image:Ia.png|thumb|<center>[https://scoutnet.scouting.org/iadv/UI/home/default.aspx <u>Internet Advancement</u>]</center>]][[Image:Scoutbook.png|thumb|<center>[https://www.scoutbook.com <u>Scoutbook</u>]</center>]]
[[Image:Ia.png|thumb|<center>[https://scoutnet.scouting.org/iadv/UI/home/default.aspx <u>Internet Advancement</u>]</center>]][[Image:Scoutbook.png|thumb|<center>[https://www.scoutbook.com <u>Scoutbook</u>]</center>]]
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{{Quote-GTA|<big><b>Reporting advancement is a requirement of the Boy Scouts of America, and entering it directly into the BSA system through an internet portal is the most straightforward way to get it done.</b></big>|41}}
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{{Quote-GTA|<big><b>Reporting advancement is a requirement of the Boy Scouts of America, and entering it directly into the BSA system through an internet portal is the most straightforward way to get it done.</b></big>|6.0.0.0 Electronic Advancement Reporting}}
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== Unit Advancement Responsibilities ==
== Unit Advancement Responsibilities ==
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{{quote-GTA|Unit advancement coordinators and those who assist them have the basic responsibility to support the unit’s advancement program, to maximize rank achievement, and otherwise facilitate a smooth implementation of the process.|14}}
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{{quote-GTA|Unit advancement coordinators and those who assist them have the basic responsibility to support the unit’s advancement program, to maximize rank achievement, and otherwise facilitate a smooth implementation of the process.|3.0.0.3 Unit Advancement Responsibilities}}
[[Unit Advancement Chair|Unit advancement coordinators]] have the following advancement reporting responsibilities:
[[Unit Advancement Chair|Unit advancement coordinators]] have the following advancement reporting responsibilities:
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*Maintain advancement records and submit reports to the [[unit committee]]. It is appropriate in Boy Scouting, Varsity Scouting<ref name="varsity" group="note" />, Venturing, and Sea Scouts to involve youth leaders in this process.
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*Maintain advancement records and submit reports to the [[unit committee]]. It is appropriate in [[Boy Scouting]], <strike>Varsity Scouting</strike><ref name="varsity" group="Note" />, [[Venturing]], and [[Sea Scouting]] to involve youth leaders in this process.
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*Use the BSA’s internet portal to report advancement to the local council.
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*Use the BSA’s internet portal to report advancement to the [[local council]].
*Obtain necessary badges and certificates, etc., and arrange for timely presentation of ranks, adventure belt loops and pins, merit badges, awards, and other recognitions. It is best to obtain and present these as soon as possible after they are earned. They can then be re-presented in more formal settings.
*Obtain necessary badges and certificates, etc., and arrange for timely presentation of ranks, adventure belt loops and pins, merit badges, awards, and other recognitions. It is best to obtain and present these as soon as possible after they are earned. They can then be re-presented in more formal settings.
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==== The Role of the Pack Committee ====
==== The Role of the Pack Committee ====
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{{quote-GTA|The responsibility for Cub Scout advancement ''administration'' ... belongs to a [[pack committee]] .... The pack committee collects den advancement reports, compiles and maintains them in pack records, reports advancement to the council ..., purchases awards and ensures their prompt presentation, and helps plan and facilitate various ceremonies.|18}}
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{{quote-GTA|The responsibility for Cub Scout advancement ''administration'' ... belongs to a [[pack committee]] .... The pack committee collects den advancement reports, compiles and maintains them in pack records, reports advancement to the council ..., purchases awards and ensures their prompt presentation, and helps plan and facilitate various ceremonies.|4.1.0.2 The Role of the Pack Committee}}
== Notes ==
== Notes ==
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<references group="note" />
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<references group="Note" />
== References ==
== References ==
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<references />
<references />
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==See also==
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== See also ==
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* [[Guide to Advancement]]
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* ''[[Guide to Advancement]]''
* [[Awards]]
* [[Awards]]
* [[Merit Badges]]
* [[Merit Badges]]
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* [[Guide to Awards and Insignia]]
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* ''[[Guide to Awards and Insignia]]''
== External Links ==
== External Links ==
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* [https://scoutnet.scouting.org/iadv/UI/home/default.aspx Internet Advancement portal] &mdash; Scouting.org
* [https://scoutnet.scouting.org/iadv/UI/home/default.aspx Internet Advancement portal] &mdash; Scouting.org
* [https://www.scoutbook.com Scoutbook web application] &mdash; Scoutbook.com
* [https://www.scoutbook.com Scoutbook web application] &mdash; Scoutbook.com
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* [https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report (No. 34403) (2012 Printing)] &mdash; Scouting.org
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* <span class="plainlinks">[https://filestore.scouting.org/filestore/pdf/34403.pdf Advancement Report (No. 34403)]</span> {{PDF}} (2012 Printing) &mdash; Scouting.org
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* [https://www.scouting.org/resources/guide-to-advancement/ Guide to Advancement (2017)] &mdash; Scouting.org
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'''<u>Obsolete documents:</u>'''
'''<u>Obsolete documents:</u>'''
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* [https://filestore.scouting.org/filestore/cubscoutmeetingguide/pdf/34403.pdf Advancement Report, No. 34403B (2009 Printing)] &mdash; Scouting.org
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* <span class="plainlinks">[https://filestore.scouting.org/filestore/cubscoutmeetingguide/pdf/34403.pdf Advancement Report, No. 34403B]</span> {{PDF}} (2009 Printing) &mdash; Scouting.org
* [[Media:Advancement Report 34403B.doc|Advancement Report Form 34403]] {{DOC}} (2007) - a Microsoft Word interactive version
* [[Media:Advancement Report 34403B.doc|Advancement Report Form 34403]] {{DOC}} (2007) - a Microsoft Word interactive version

Current revision

Advancement topics include Rules and Regulations and policies regarding Cub Scouts,
Scouts BSA, Venturers, Special Needs, Scout Spirit, and What is "Active?"
Program resources are offered for Cub Scouting, Scouts BSA, Venturing, and Sea Scouting.

Contents

Reporting Advancement

All Cub Scout, Boy Scout, Varsity Scout[Note 1], and Sea Scout ranks, and all Venturing advancement awards must be reported to local councils.[Note 2] The best and most accurate method is through the BSA’s internet portal for reporting advancement (see “Electronic Advancement Reporting,” 6.0.0.0, for more detail on reporting). At the council’s discretion, the paper form, Advancement Report, No. 34403, may also be submitted.[Note 3]

Council advancement committees may elect to accept a completed Eagle Scout Rank Application that is signed by the board of review chair and the Scout executive, in lieu of an advancement report form.

Units should report advancement monthly. This assures member records are complete. Missing reports are a serious issue, for example, when it comes to documenting advancement for boards of review, the Eagle Scout rank, the Summit Award, the Quartermaster rank, and membership transfers or reinstatements. To reflect an accurate count in the Journey to Excellence performance recognition program, it is also important that all advancement for a calendar year be recorded during that year.

Guide To Advancement § 4.0.0.2 Reporting Advancement.


Electronic Advancement Reporting

Reporting advancement is a requirement of the Boy Scouts of America, and entering it directly into the BSA system through an internet portal is the most straightforward way to get it done.
Guide To Advancement § 6.0.0.0 Electronic Advancement Reporting.


Internet Advancement has been the BSA information system available for electronic reporting Cub Scout, Boy Scout, and Sea Scout ranks; Venturing advancement awards; merit badges; and many other awards available across the BSA programs. In 2015, the BSA acquired Scoutbook[1], a web application designed to aid in advancement recording, reporting, and recognition. Units that use Scoutbook have their approved advancement records automatically synchronized with ScoutNET[2], which means they do not need to use Internet Advancement. Units that do not use Scoutbook for tracking and reporting advancement continue to use Internet Advancement. However, Internet Advancement is to be retired and replaced by a new online tool called Scoutbook Lite.[3][4]

Unit Advancement Responsibilities

Unit advancement coordinators and those who assist them have the basic responsibility to support the unit’s advancement program, to maximize rank achievement, and otherwise facilitate a smooth implementation of the process.
Guide To Advancement § 3.0.0.3 Unit Advancement Responsibilities.


Unit advancement coordinators have the following advancement reporting responsibilities:

  • Maintain advancement records and submit reports to the unit committee. It is appropriate in Boy Scouting, Varsity Scouting[Note 1], Venturing, and Sea Scouting to involve youth leaders in this process.
  • Use the BSA’s internet portal to report advancement to the local council.
  • Obtain necessary badges and certificates, etc., and arrange for timely presentation of ranks, adventure belt loops and pins, merit badges, awards, and other recognitions. It is best to obtain and present these as soon as possible after they are earned. They can then be re-presented in more formal settings.

Mechanics of Advancement in Cub Scouting

The Role of the Pack Committee

The responsibility for Cub Scout advancement administration ... belongs to a pack committee .... The pack committee collects den advancement reports, compiles and maintains them in pack records, reports advancement to the council ..., purchases awards and ensures their prompt presentation, and helps plan and facilitate various ceremonies.
Guide To Advancement § 4.1.0.2 The Role of the Pack Committee.


Notes

  1. 1.0 1.1 Effective December 31, 2017, BSA ended the Varsity Scouting program
  2. An advancement report is not required to purchase adventure loops or pins. However, to ensure that each Cub Scout’s record is complete and accurate, all adventures—required and elective—should be posted in the BSA system using the internet portal for reporting advancement.
  3. All badges of rank, merit badges, Eagle Palms, and Venturing awards are restricted items. Unit leadership may not purchase these insignia for presentation without having filed an advancement report with the local council.

References

  1. Circelli, Gina (9 April 2015) "Scouting Goes Mobile with Scoutbook". Scouting Wire. Retrieved 16 April 2018.
  2. Wendell, Bryan (7 December 2017). "Scoutbook now automatically syncs with BSA national advancement database". Bryan on Scouting. Retrieved 16 April 2018.
  3. Randles, Rochelle (20 December 20 2017). "Scoutbook Lite to Replace Internet Advancement in 2018". Scouting Wire. Retrieved 16 April 2018.
  4. Wendell, Bryan (21 December 2017). "BSA’s Scoutbook Lite, which will replace Internet Advancement, debuts in early 2018". Bryan on Scouting. Retrieved 16 April 2018.

See also

External Links

Obsolete documents:

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